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Which Headphones Are Best For Transcription?

At Pacific Transcription we receive many queries from transcriptionists and clients alike asking which headphones are best for transcription.  And to each and every one I say firstly, it is a very personal choice. 

What we’ve discovered over the years is that everyone has different ideas on which features are the most important.  So this post is more a list of the features which may be important to the wearer, rather than which headphones are “best” for transcription.

Comfortable Headphones for Transcription

Feature: Comfort & Ergonomic Design

This is a BIG consideration if you are wearing headphones all day.  Some people like buds (like the ones that come free with most mobile devices), others like in-ear canal buds (better sound quality), then there are folks who like in-the-ear headsets that sit just on the outer edge of the ear (such as the Philips LFH334 or Olympus E-62, which come with most professional transcription kits), and yet others like their ears completely enclosed by a big velvety or leather ear pads (like gaming headsets).

Other factors to consider include whether you wear glasses.  Half an hour wearing headphones which uncomfortably press your glasses against the back of your ears can soon stretch into what seems like an age.  Suddenly transcription is not fun anymore.

Feature: Volume Control

We wouldn’t recommend any headphones without volume control.  When audio suddenly blares it is much easier to control the volume with a simple flick of a dial than search on your computer for your audio settings.

Fuller Headphones for Transcription

Feature: Noise Cancellation

Depending on the environment in which you are transcribing, noise-cancelling headphones can be very beneficial.  Some transcriptionists don’t bother with this feature as they are already in a quiet environment, and noise cancellation technology can add significant cost to a sturdy set of headphones.

Red Wireless Headphones

Feature: Type of connection – wireless or tethered, USB or 3.5mm jack?

Tethered or wireless?  Some people hate the cord – it gets caught in chairs, wrapped around legs, and the cord or connection can get damaged.  Bluetooth or other wireless connection can give more freedom.

3.5mm jack or USB connection?  Depending on your computer’s specs, you may need a 3.5 mm jack connection as you may not have any USB connections left.  Keep in mind that some USB connected headphones also have a sound card in the USB connection – which is very handy if you have a computer with a poor quality sound card.

Pacific Transcription’s online shop sells a variety of headphones, including the full range of Philips and Olympus professional transcription headphones.

So which headphones are best for transcription?  There’s no one answer to fit all, but this information will go a long way in helping you decide which headphones are best for you.

If you need more information on headsets for transcription be sure to contact the Products Team at Pacific Transcription on 1300 662 173.


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Need 256-bit AES encryption? Use the Olympus DS-7000

256-bit AES encryption for electronic data is important and essential for government departments, medical practices and others who manage highly confidential information in a secure environment.

The Olympus DS-7000 digital dictaphone meets these important requirements because it has 256-bit AES encryption system which protects data from illegal access and has a “Device Lock” function accessible by PIN code.

DS7000 with 256-bit AES encryption

The encryption is applied when the files are downloaded to the folder in the Olympus Dictation Management System (ODMS) software, installed on the required computer.  Encryption can only be applied to .ds2 file formats, and not the older DSS version, .dss.

A password is used for encryption.  The password can be set using four to 16 one-byte alphanumeric characters.  An encryption key, suitable for the specified encryption code, is generated from the password, with a key length that is in accordance with the encryption mode set within the programme.

The DS-7000’s easy to activate “Device Lock” function prevents unauthorised access, and utilises a four-digit PIN code.  This PIN has a set length of four digits.   To ensure the device cannot be accessed by an unauthorised person, we encourage users to turn the device off before leaving the device.  This is because if you put the dictaphone down just after using it and you have not turned it off, someone can pick the device up before the Power Save setting has been activated, and access your files.
Device Lock Function

You can set the Power Save setting for five minutes, 10 minutes, 30 minutes or one hour.  You can set the Device Lock function so that the user is prompted for a PIN at Power On, and Wake Up, from Standby.  You can turn the device off and come back to the same recording if you get interrupted.  Each time the device is turned off you will need to re-enter the PIN to use it again.

If the PIN is entered incorrectly and the number of attempts exceeds the number set (you can configure this function within the software, options from one and 10 attempts available) the device will enter “Halt” mode, and remain locked for 10 minutes.  After 10 minutes the device prompts you to enter your PIN.  No information is erased; you are simply locked out of the device.

If the device is set to Device Lock, and requires a PIN to use the device, then the files on that device cannot be downloaded by someone who doesn’t have the PIN, because the device is not recognised on their computer; nor can someone else access or use the device without knowing the PIN.

Remember, the files are not encrypted until they are downloaded to a PC, and the ODMS software has been configured for encryption to occur.  You can configure the software so that only files downloaded to a pre-determined Folder are encrypted.  This means you can have a folder for encrypted files, and other folders for non-encrypted files.

The DS-7000 with accompanying ODMS software is suitable for users who are security conscious, and who need to meet the internationally recognised AES-encryption standard.

AES encryption, which stands for Advanced Encryption Standard, and is also known as Rijndael, is a National Institute of Standards and Technology (USA) specification for the encryption of electronic data.  AES encryption is now an internationally accepted standard across the world.

The ODMS software is available for a 30 day trial, and Pacific Transcription has the DS-7000 for hire and purchase.

If you would like more information about the Olympus DS-7000 and its encryption and device lock properties, please contact Pacific Transcription.

Posted by: Catherine Byrne

Posted in Better Audio, Dictation, Interviews | Tagged , , , , , , | Leave a comment

Outsourcing Your Transcription Makes Good Business Sense

We all know how important transcription services are in any company where dictation is a key method of communication.  For most companies transcription isn’t core business, so why spend so much time and money on infrastructure and resources that could be better directed elsewhere?

There is no better time than now to take the plunge and outsource your company’s transcription needs. 

Below I’ve highlighted 4 reasons why outsourcing your transcription makes good business sense.  By outsourcing your company’s transcription needs you will save your business precious time, money, office space, and quite possibly your sanity!

Save Time, Save Money!

Save Time, Save Money!

Reason #1: Save Money

Having accurate transcripts is essential to any business which relies on dictation to communicate with clients or patients, staff, colleagues and other companies.  But if your company is not a dedicated transcription company, then why are you diverting precious resources to supplying this essential service in-house?

Why not leave the transcription to transcription specialists, such as Pacific Transcription; and instead, redirect your staff resources into growing your core business.  By outsourcing your transcription needs you are free to reallocate resources and staff to critical growth areas in your business.

 Reason #2: Save Time

Your staff work hard to meet tight deadlines, so when urgent transcripts are required, they need to squeeze this task into an already full workload.  By outsourcing your transcription requirements to a professional transcription company, urgent files can be returned more quickly to the dictator, and your staff are freed up to concentrate on other important areas in your business.

Juggling To Many Jobs?

Juggling To Many Jobs?

Reason #3: Save Your Sanity

What’s that saying?  The best laid plans of mice and men…? Well, as much as planning for the unexpected is a core part of modern business planning, staff still get sick, computers get viruses, the weather creates havoc, vacation time arrives, and your important documents still need to be supplied under strict timelines to your clients and colleagues.

By outsourcing your transcription you have one less headache to worry about, and you make a positive step towards “future-proofing” your business.

Reason #4: Save Space

By outsourcing your transcription you eliminate the need for specific transcription equipment software or hardware, and you and your staff no longer have to worry about updating transcription software and hardware as it becomes obsolete or breaks down.

Gone are the foot pedals and headsets cluttering up the office, and gone is the frustration of having software not working properly or requiring regular upgrading.  Instead, you have freed up space to implement new and exciting business projects and ideas! 

So if you want to save money, save time, save your sanity and save space, consider outsourcing your transcription needs to a dedicated professional transcription company.

Contact Pacific Transcription for advice and assistance, and to set up your secure online account. Outsourcing your company’s transcription needs makes good business sense, so why not start today?

Posted by Catherine Byrne


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Comparing Acoustic Magic Voice Trackers I and II

Voice Tracker array microphones are cost-effective, user-friendly and provide high-quality audio capture, making them ideal for recording meetings, capturing lectures or conferences and accommodating speech recognition applications.

These array microphones scan 360° to electronically locate and automatically steer towards the talker, ensuring that no audio is missed. While the digital signal processor creates a listening beam which focuses on the talker and spatially filters noise from other directions, proprietary noise reduction algorithms filter out background noise.

Each microphone’s extremely long pickup range means that there is no need for multiple microphone mixer setups, cumbersome headsets or handheld microphones, all of which can be expensive and may require expert installation and management.

Acoustic Magic Voice Tracker I

Acoustic Magic Voice Tracker I

This means that questions from the class as well as the lecturer are picked up, even as the lecturer moves about the room, all with the use of a single, inexpensive microphone.

This is why more than 300 universities across the United States are using Voice Trackers in their classrooms, and why universities across Australia are selecting Voice Trackers as their microphone of choice for lecture capture.

Acoustic Magic Voice Tracker II

Acoustic Magic Voice Tracker II

Comparing Voice Trackers I and II: Are they so different from each other?

Pickup Range

While both Voice Trackers utilise eight “always on” array elements and two stage noise reduction algorithms for exceptionally long pickup, the VTI outstrips the VTII with a 10+ metre range, while the VTII has a range of 7+ metres. This is one of the reasons that universities are choosing the VTI for their lecture theatres and classrooms.

Advantage: VTI has longer range

Power: USB Output versus Wall Power

The VTII’s primary audio output is an USB output, and it is powered by its USB connection, eliminating the need to be connected to wall power. This makes the VTII quite portable.

The advantage of having wall power is that there is no risk of loss of performance as batteries run out. Also, a USB adapter is available as an optional extra, for the VTI, and is handy for use with Macs and laptops with low performance sound cards.

Advantage: VTI is more versatile.

The Voice Tracker II in a small conference setting.

The Voice Tracker II in a small conference setting.

Acoustic Echo Cancellation

Acoustic Echo occurs when an open microphone picks up a far end talker (from the loudspeaker) and sends it back to the far end talker (as an echo). The Voice Tracker II incorporates a sophisticated and effective acoustic echo cancellation (AEC) technology which makes picking up the speech of people located throughout the entire conference room even simpler.

This is particularly useful when using VoIP-based technology systems like Skype and Adobe Connect, as these systems become easily utilised and inexpensive conferencing tools when paired with the Voice Tracker II.

The VTI can be used in conventional conferencing systems that already have AEC, but AEC is not built into the VTI mic itself.

Advantage: VTII has Acoustic Echo Cancellation

Use with voice recognition software

The VTII is ideal for use as a microphone paired with voice recognition software. Some people who use voice recognition software such as Dragon NaturallySpeaking or Dragon Dictate for Mac, don’t like using headsets or handheld microphones. The VTII offers an excellent, inconspicuous alternative to these mics.

Check out this short video featuring Bob Feingold, from Acoustic Magic. He demonstrates how effective the Voice Tracker II is when using it with voice recognition software, in the quiet of his office environment.

Advantage: VTII is more discrete

Comparing Voice Trackers I and II: Results

Both the Voice Tracker I and Voice Tracker II have distinct differences, which make them suitable for specific settings. The Voice Tracker I is more suited to capturing audio from lecture theatres and classrooms, and the Voice Tracker II is a great microphone to use when paired with voice recognition software.

Why not give both a try? At Pacific Transcription we have the VTI and VTII available for purchase and hire.

For more information on Acoustic Magic Voice Trackers I and II, or to purchase or hire, visit the Pacific Transcription website.

Posted by Catherine Byrne

Posted in Better Audio, Focus Groups, Interviews | Tagged , , , , , , , , | 2 Comments

Researchers Rush to Get their Audio Transcribed on Time

It’s that time of year again, when academics, PhD students, and other researchers frantically attempt to meet grant deadlines and get their research audio transcribed on time.

Thankfully Pacific Transcription offers a variety of solutions tailored to assist researchers meet tight deadlines, including flexible transcription rates for volume audio upload and prepaid transcription credit.


Flexible Rates

Talk to us about our flexible transcription rate for volume audio. Our Flexible rate is available to clients who are charitable organisations, students paying out of their own pocket, or clients with uploads of 20+ hours of audio in a single batch.
The completed transcripts are available to clients two or more weeks after the audio is received by Pacific Transcription, so this rate suits many researchers who have volume audio, a limited transcription budget, and a few weeks’ grace in a deadline.


Prepaid Transcription

Let us make your life a little simpler, with Pacific’s prepaid transcription service. Our prepaid transcription service is an excellent option for researchers needing to expend their grant budget and who have yet to complete planned interviews. You can purchase prepaid transcription in lots of $100, or lots of $1000, or just contact us if you have other amounts in mind.

Once you have purchased a block of prepaid transcription, we issue you with an account statement which displays the amount of credit you have on your account.

Should your final transcription costs not reach the purchased credit value, we are able to refund the remaining credit at the end of your project.

To discuss either option or other ways Pacific can assist you with your transcription requirements during this busy end-of-year time, please contact us, read our Research Rate Sheet, or visit our website for more details.

Posted by: Catherine Byrne

Posted in Focus Groups, Interviews, Qualitative Research, Transcription | Tagged , , , , , , | Leave a comment

What makes a GREAT Dictation App for Professionals?

A great dictation app can make your daily professional dictation tasks easy to perform, cut down on time spent saving and transferring completed dictations for transcription, and eliminate the need for multiple dictating devices. 

Dictation Apps: What Are They?

Dictation apps are apps designed to be used on SmartPhones and other mobile devices for professional dictation.  Dictation apps for professionals are not to be confused with dictation apps for voice to text conversion, where you control the dictations and other applications using the spoken word.

GREAT Dictation AppDictation apps on SmartPhones are used by many doctors, lawyers and other professionals to carry out their day-to-day dictating within their work scope.  The dictations are provided to an in-house transcriptionist, or a professional transcription company, for transcribing.

Using a dictation app on your SmartPhone negates the need for traditional dictating devices.  Because the files are easily transferred from the SmartPhone, regardless of your location (as long as you are connected to a WiFi network), you can dictate anytime and anywhere, meaning you are no longer tethered to your office.  The use of Dictation apps also reduces document turnaround times.

Dictation Apps: What Functions Should I Expect?

Many dictation apps have the functions of a standard professional dictaphone, that is, you can:

  • Insert, overwrite and delete within dictations
  • Insert Index marks in dictations (a quick and easy way to identify important or significant parts within the file)
  • Record in a variety of formats
  • Have multiple ways of transferring dictations (i.e. via email, ftp, etc.)
  • Use the barcode scanner capability of your smartphone (great for medical record keeping)
  • Enable secure encryption of data

GREAT Dictation App for iPhone - Dictate + Connect

Dictation Apps: What Makes A GREAT Professional Dictation App?

As well as having all of the functions listed above, a GREAT professional dictation app is one that is above all else – EASY TO USE.  It has to be intuitive to use, easy to navigate and to populate duplicate data or select often used settings, because people using these apps for dictation are using them all the time.  No one’s going to use an app that is difficult to navigate, or requires large volumes of data to be entered every time a new dictation is made.

What’s more, a GREAT dictation app provides multiple methods of transferring data, which is also easy to set up and use, so that your daily workflow is not disrupted.

I would also go so far as to say that a GREAT dictation app is one which pushes the boundaries of traditional dictation, encouraging us to embrace new ways of thinking about how we dictate, and what tools we can use to complement and enhance the dictating experience.

Dictation Apps: A few ways that GREAT Dictation Apps are “pushing the boundaries”

Two stand out features of GREAT dictation apps used within the medical industry are:

  • ability to easily insert or assign photos and other images within a dictation, enhancing the quality and depth of data able to be collected – suddenly medical records become more comprehensive and thorough;  and
  • Easy to use barcode scanning function for fast assignment.

Remember, if you are using your dictation app for professional use, to maintain appropriate security of data you must use one which has file encryption, thus fulfilling any regulatory requirements within your field of expertise.  (This is particularly important for medical and legal professionals.)

Try out some of these dictation apps for professional use, and tell us what you think about them and others you’ve tried – we’d love to get your feedback.

For more information on dictation apps and other dictation and transcription products, please contact the Products Team at Pacific Transcription.  If you would like your dictations transcribed by a professional transcription company, contact us!

Posted by Catherine Byrne.

Posted in Better Audio, Dictation | Tagged , , , , , , , | Leave a comment

What is the Difference between Minute Taking and Stenography Services?

Have you ever wondered whether you require minute taking or stenography services?  Do you have regular meetings which need to be recorded and are not sure which service best meets your needs? 

The two services meet very different purposes, and are practiced by highly trained professionals.  In this blog we explain and compare the differences between the two services, highlight the times in which you may need each service, and through this process, assist you to make the right decision on the type of service you require for recording meetings.

 What is Stenography?

Stenography is the practice of accurately recording the spoken word to produce a written transcript of an event.  Stenography services are used in courts, tribunals, hearings, meetings and top-tier law firms to produce verbatim (word-for-word) transcripts of events.

Stenographers attend events in person to produce a written transcript of all that is said. This is particularly important for highly confidential and delicate events where audio recording is not permitted, for legal purposes.

Friendly Stenographer with Laptop and Stenotype MachineStenographers use various shorthand tools and skills to record the spoken word.  Today many stenographers use a customised stenotype machine, which is pre-programmed with specific word conventions or abbreviations particular to that individual stenographer’s requirements.

Stenographers type in syllables, rather than letters, enabling them to type extremely quickly. A typical stenographer can type 200 -300 words per minute, compared to a typical touch typist, who can type 80 words per minute.  This is important when taking into consideration the speed at which many people speak – an average person speaks 150 – 250 words per minute.

Prior to the event the stenographer requires a full list of attendees, and preferably access to relevant documentation, such as a list of questions that will be asked, an agenda, or a list of specific terms (such as technical terms or acronyms commonly used) relevant to that industry.

What is Minute Taking?

Minute Taking involves the production of a brief and accurate summary of a meeting.  Minute taking services are used by government departments, private companies, clubs and community associations to record key decisions and actions that participants have agreed to.

Minutes include:

  • Who attended,
  • What was discussed (agenda items),
  • What was agreed (decisions), and
  • What actions need to be taken, by whom and by when.

Meeting minutes do not include a record of every discussion.  They are not a verbatim transcript of every conversation; instead, they provide an accurate record of the decisions and actions participants agreed to.

eye glasses with notebook and pen


Meeting minutes are circulated to meeting participants soon after the meeting, and serve as a reminder of the decisions and commitments made by participants during the meeting. Many groups choose to outsource minute taking to free up participants so they can actively participate in and concentrate on contributing to the meeting, rather than stepping back to take accurate notes of meeting decisions and actions.

Minute takers do not always need to be present to take minutes; for example, some of our minute takers Skype in to sit in on meetings.  In some circumstances it is appropriate to make an audio or video recording of the meeting, and provide the audio or video file to a minute taker for transcribing, offsite.  To assist with accuracy, minute takers require a list of attendees, an agenda, and any other documentation which is relevant to the meeting.

As a guideline, for each hour of meeting, a verbatim transcript would comprise approximately 20 pages; whereas minutes would comprise 2-3 pages.

Which Service Best Suits My Needs?

Minute Taking or Stenography – Which Service Best Suits My Needs?

If you need a verbatim transcript of an event, ask for a stenography service.  If you need an accurate record of the decisions and actions of a meeting, without details of each conversation, you require a minute taking service.

For more information on Pacific Transcription’s Minute Taking and Stenography services, please contact our Team.

Posted by Catherine Byrne.

Posted in Interviews, Transcription, Uncategorized | Tagged , , , , , , | Leave a comment

The NEW Olympus DM-901 audio recorder, changing the way you think about recording meetings.

Recording meetings and focus groups has become even easier with Olympus’ new release DM-901 Linear PCM audio recorder.  Two key features are standouts, and will be quickly embraced by busy professionals operating in fast-paced environments who demand flexibility and responsiveness from their devices.


The DM901 is Wi-Fi enabled.

Two Key Features are Standouts!

The DM-901 is Wi-Fi enabled, meaning the device can be controlled remotely from an app on your smartphone or tablet, allowing recordings to be started and stopped from a distance. This app also enables Visual Index Function, which allows photos taken using the smartphone or tablet to be linked to the relevant section in the timeline of the audio file. This simple, effective, easy-to-use and interactive tool is an excellent example of how multimedia applications can greatly enhance the documentation process, providing thorough, accurate and comprehensive coverage of any recorded event.

Olympus Controller Smartphone App

The Olympus Controller smartphone app is easy to use.

Other DM-901 Features:

The new DM-901 audio recorder also features the high audio quality standard we’ve come to expect from the Olympus DM series, which is supported by:

  • low noise, 90 degree outward facing microphones for real stereo recording;
  • large, built-in dynamic speaker;
  • 4GB built-in memory with SD card slot;
  • Variable playback speed control;
  • versatile file editing and management functions;
  • high-resolution 2.0 inch colour LCD display with new icon-based layout;
  • new Olympus Audio Controller smartphone app, free download available for iPhone and Android devices;
  • immediate file sharing between DM-901 and selected smartphone via Olympus app or Dropbox;
  • completely refigured Home screen incorporating easy-to-recognise graphical icons for improved and intuitive menu operation by user; and
  • files saved in either .mp3, .wma or Linear .pcm format.
DM-901 Home Screen Icons

The DM901’s reconfigured home page screen features helpful icons.

Recording Business Meetings and Interviews is Easy!

The DM-901 is perfect for recording business meetings and interviews, and when paired with the ME33 boundary layer microphones, an excellent option for recording larger gatherings, including small conferences and focus groups.   The DM-901 is now the new recorder of choice for researchers, business professionals, and anyone else wanting the best audio equipment which is easy to operate, has smartphone compatibility, and is available at a great price.

DM-901 + 2 x ME-33 mics

Pair the DM901 with 2 x ME33 mics to record focus groups.

Does the DM-901 Successfully Replace the DM-3?

Replacing the dependable, hard wearing and quality-driven DM-3 was never going to be easy – how do you top exceptional audio quality?  Olympus has managed to do just that. By observing, learning from and embracing our everyday use and application of multiple technologies, Olympus has created a responsive, high end audio device which is flexible and versatile enough to be used in conjunction with our existing communication devices, across a variety of professional settings and environments.  You can’t go wrong with the Olympus DM-901 voice recorder – a new breed of audio devices designed specifically for us to use every day.

Need Further Information or Advice?

At Pacific Transcription we’re always happy to help with audio advice and support – contact us for further information, to discuss your specific recording needs or to let us know how you find the new DM-901.  Where excellent audio quality really matters, the best advice is essential.

Posted by: Catherine Byrne

Posted in Better Audio, Focus Groups, Interviews | Tagged , , , , , , , , , , , , , | Leave a comment

Dictating made simple: Use Pacific Transcription, your iPhone and a Dictate + Connect app.

Pacific Transcription is proud to announce the partnering of Dictate + Connect’s dictation app with our suite of professional transcription services, providing a seamless process from dictation through to transcription for our clients.

Dictate + Connect iPhone App

Dictating with the Dictate + Connect iPhone app is easy!

How does using the Dictate + Connect app help Pacific clients?

The use of this app, an iPhone or iPad and links to Pacific means there’s no need to download your files to your computer, and then upload them manually to your secure client login for transcription.

There’s no need to email your dictations to your secretary for transcription.  You don’t even have to use a dictaphone; and you certainly don’t have to stay in your office to dictate. With a simple press of a button, this is all done for you.  All you need is an iPhone, the Dictate + Connect app and a client account with Pacific Transcription.  It really is that simple.  So download the app and start dictating today.

What’s the difference between the Dictate + Connect app free version and the paid version?

The free version of the app has all the functions of the paid version, including rewind, overwrite and insert, but is limited to a maximum of 5 files at a time, each 30 seconds long.

The paid version is inexpensive, and has an upper limit of dictations 24 hours long, more than enough time for each batch of dictations.   The Dictate + Connect dictation app really does rival professional dictaphones with its excellent sound quality, precise voice activation, secure encryption and multiple ways of transferring your dictations.  This app also features many of the other functions often associated with professional dictaphones, including:

  • instant dictation controls
  • move and delete sections within a dictation
  • bookmarks in dictations
  • intuitive, easy to use interface
  • MP4/AAC, WAV, and AIFF formats, and
  • barcode scanner

How do I select Pacific Transcription as my transcription company of choice when using the Dictate + Connect app?

Remember, all you have to do is select your region, then select Pacific Transcription as a shared destination within the settings area of the app.  Enter your Pacific client username and password into the settings area in the app, and start dictating!  Once you’ve finished dictating click on the send button, and your files will be automatically uploaded directly to your secure Pacific client account.

This partnership means a significant streamlining of the dictation and transcription process for Pacific clients who use iPhones or iPads.  The dictating and transferring of files is simpler, we get your dictations faster, and you get your completed transcripts back sooner.

Pacific clients get the best of both worlds – the perfect marriage between cutting edge technology and exceptional, reliable, time-tested and quality-driven transcription services.

For more information, please view our Dictate + Connect webpage, or contact the team at Pacific Transcription.

Posted by Catherine Byrne.

Posted in Better Audio, Dictation, Healthcare, Mobile Dictating, Transcription | Tagged , | Leave a comment

How do I change the Author ID on an Olympus DS-5000 voice recorder?

There are many reasons why the author ID on an Olympus DS-5000 digital voice recorder needs to be changed, amended or deleted. 

In busy practices where multiple people use the same recording device during the course of the week, being able to identify who recorded which file is very important.  If a practitioner leaves the practice, then you will need to remove their name from the device, and add another.

The Author ID function on a DS-5000 is not limited to identifying individual practitioners

Some practices use this handy function to identify individual areas of speciality or focus, or the geographic area in which the practice or patient is located, or even the room number where the device is usually located.

Knowing how to quickly change and add to the Author ID can make for smoother workflow in the day-to-day activities of busy practices.  By following these few simple steps, you will be able to add, amend or delete an Author ID from an Olympus DS-5000 digital voice recorder.

Can I change the Author ID on my DS-5000 through the dictation device?

No. You change the Author ID through the dictation software, NOT on the actual device.  Just think of it as reconfiguring one aspect of the device.  So if you don’t have the dictation software installed, you’ll need to install it first, so that you can reconfigure your device.

How to change an Author ID on my DS-5000 through the dictation software?

Make sure the device is turned on and sitting in its cradle.  Open the DSS Player Pro V.5 Dictation software.

1. Click on Tools, then Options.

DS-5000 Dictation Software - Tools, Options

Screenshot 1

2. Click on Workflow tab.

DS-5000 Dictation software - Workflow tab

Screenshot 2

3. Click Author.

DS-5000 Dictation software - Click Author

Screenshot 3

4. Click on Add, then add new author in Author Property box, and press OK.

DS-5000 Dictation software - click Add, Ok

Screenshot 4

5. Click Apply, then OK.

DS-5000 Dictation software - Click Apply, OK

Screenshot 5

Congratulations!  You just added a new author to your DS-5000 recording device.

One of our Doctors has left – how do I delete this Author ID on the DS-5000?

To delete an author ID, go back into Tools > Options > Workflow > Author.  Click on the author you wish to delete, and press Remove, then OK.  Click Apply, then OK.

You can add, delete, move the order of authors, and assign priority to author IDs in this area.  As you can see, changing, deleting and adding Author IDs on an Olympus DS-5000 is as easy as clicking a few buttons.

For more information on the DS-5000, click here to download the user manual DS-5000 Instructions – English., or visit our online shop for the latest Olympus products, including the DS-7000.

Posted by Catherine Byrne

Posted in Dictation, Healthcare, Transcription | Tagged , , , , , , , , , , | 2 Comments