There are many reasons why the author ID on an Olympus DS-5000 digital voice recorder needs to be changed, amended or deleted.
In busy practices where multiple people use the same recording device during the course of the week, being able to identify who recorded which file is very important. If a practitioner leaves the practice, then you will need to remove their name from the device, and add another.
The Author ID function on a DS-5000 is not limited to identifying individual practitioners
Some practices use this handy function to identify individual areas of speciality or focus, or the geographic area in which the practice or patient is located, or even the room number where the device is usually located.
Knowing how to quickly change and add to the Author ID can make for smoother workflow in the day-to-day activities of busy practices. By following these few simple steps, you will be able to add, amend or delete an Author ID from an Olympus DS-5000 digital voice recorder.
Can I change the Author ID on my DS-5000 through the dictation device?
No. You change the Author ID through the dictation software, NOT on the actual device. Just think of it as reconfiguring one aspect of the device. So if you don’t have the dictation software installed, you’ll need to install it first, so that you can reconfigure your device.
How to change an Author ID on my DS-5000 through the dictation software?
Make sure the device is turned on and sitting in its cradle. Open the DSS Player Pro V.5 Dictation software.
1. Click on Tools, then Options.
2. Click on Workflow tab.
3. Click Author.
4. Click on Add, then add new author in Author Property box, and press OK.
5. Click Apply, then OK.
Congratulations! You just added a new author to your DS-5000 recording device.
One of our Doctors has left – how do I delete this Author ID on the DS-5000?
To delete an author ID, go back into Tools > Options > Workflow > Author. Click on the author you wish to delete, and press Remove, then OK. Click Apply, then OK.
You can add, delete, move the order of authors, and assign priority to author IDs in this area. As you can see, changing, deleting and adding Author IDs on an Olympus DS-5000 is as easy as clicking a few buttons.
Posted by Catherine Byrne